Our client is looking for an enthusiastic and dynamic Personal Assistant to join their rapidly growing business in this newly created role. As PA you will be responsible in providing support to the MD & leadership team that is pivotal to the business. This is a role that requires a forward thinking, efficient and team focused PA to add value to the existing business support team. This is an exciting opportunity for an experienced PA looking for their next move to join a forward thinking and evolving organisation that offers the scope for personal progression and development along with a great starting salary and employee benefit package.
Role:
To provide support to the MD & leadership team; to ensure that all administrative and support requirements are met. This role supports the senior leadership team to perform their responsibilities effectively, which are consistent with the operating practices of the business & the requirements of their role.
Key Responsibilities:
Provide administrative support to the MD and Leadership team
Organisational support to the MD including daily review and management of emails, general word processing and excel activities
Prepare power point and other forms of presentations for internal and external meetings – including collation of other peoples work
Handle communications on behalf of the MD including daily maintenance of digital diary, arranging / accepting meetings and telephone calls, maintaining and managing diary and meeting commitments
Attending meetings as required, taking notes, producing minutes and following up on actions etc.
Manage aspects of team meetings including venue set up, diary notices, documentation and materials required
Ordering catering as needed for leadership meetings or events
Coordinates and arrange all travel and accommodation for MD and supports the Leadership team in this area as required
Answering routine questions and requests for information, whilst maintaining confidentiality and privacy at all times in respect of these and any other communications
Perform other ad hoc duties as required
Specific skills, knowledge and experience:
Proven track record of experience at an Executive Personal Assistant level
Demonstrated advanced experience with MS Outlook, Word, Excel, PowerPoint
Experience with diary management and travel management
Demonstrated experience with high efficiency and accuracy of written communication
Relevant experience with IT equipment – video recording for events, telephone and conference call systems
Effective communication skills including instruction to individuals and groups
Commitment to and enthusiasm for client service and delivery
Ability to work co-operatively and effectively within the team and organisation
Flexibility and adaptability to manage changing work requirements and varying workload
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